Specific Components Included in Each Support Package |
|||
Components |
Documentation |
Facilitation |
Documentation and Facilitation |
Consultation to discuss meeting specifics before work begins and communication throughout. |
X |
X |
X |
Pre-Meeting Support: Send Doodle poll to meeting participants to select a meeting date/time from
client-provided options. |
X |
X |
X |
Pre-Meeting Support: Act as liaison between venue and client
if room/venue booking is needed for
a hybrid meeting. |
X |
X |
X |
Pre-Meeting Support: Create online meeting/call-in information through Zoom or client-provided platform tailored to your needs. |
X |
X |
X |
Pre-Meeting Support: Send meeting invites with dial-in
information to client- provided contact list. |
X |
X |
X |
Pre-Meeting Support: Track RSVPs and provide final list to client. |
X |
X |
X |
Pre-Meeting Support: Collaborate with
the client to prepare an agenda with client-provided topics
and scheduling requirements. |
X |
X |
X |
Pre-Meeting Support: Distribute client-provided working documents (e.g., approved agenda, action
items, presentations) via
email before the
meeting. |
X |
X |
X |
Meeting Support: Monitor chat/email for questions and
relevant content to be
shared during the
meeting. |
|
X |
X |
Meeting Support: Begin the meeting 15 minutes before scheduled time,
operate slides throughout, and close the meeting. |
|
X |
X |
Meeting Support: Set up and assign breakout rooms. |
|
X |
X |
Meeting Support: Administer client-provided polls and share results. |
|
X |
X |
Meeting Support: Distribute client-provided materials or resources during the meeting. |
|
X |
X |
Meeting Support: Verify attendees as they join the meeting. |
|
X |
X |
Meeting Support: Ensure presentations and
multimedia content display properly and help to facilitate technical issues, if needed. |
|
X |
X |
Meeting Support: Take detailed discussion notes. |
X |
|
X |
Meeting Support: Capture attendance list. |
X |
|
X |
Post-Meeting Support: Distribute post-meeting deliverables (e.g., presentations) to
attendees. This may
include following up with participants to gather feedback and address any
outstanding issues or action items. |
X |
X |
X |
Post-Meeting Support: Create and deliver professionally edited meeting minutes from raw meeting notes. Includes action items,
decisions, and attendance list. |
X |
|
X |